I wrote a guest blog for Noddle Pod about Communities of Practice and Trust, you can check it out on their webpage https://www.noddlepod.com/2016/01/26/cop_trust.html?utm_content=buffer2ac25&utm_medium=social&utm_source=twitter.com&utm_campaign=buffer
Knowledge Management and Finance/Accounting
Some of you, who know me, will know that I started out my career in accounting; I have an undergraduate degree in accounting and was going to be a Chartered Accountant.
This is also how I got my start in KM, although it wasn’t called KM then, it was just how you worked—checklists and reusing last year’s files, talking to the staff who had worked on the audit/tax last year. If you had worked on the engagement the year before you were expected to be quicker in the subsequent year(s) because you were familiar with the client and the file.
15+ years into my knowledge management career, I still run into organizations that think that in order to help them better manage their knowledge that I have to be a specialist in whatever their content is, e.g. if it’s a law firm, I have to be a lawyer, if it’s a manufacturer I have to be an engineer, if it’s a hospital I have to be a doctor or a nurse or some other medical professional.
This isn’t always true, there are lots of organizations that understand that KM is a series of processes and activities, largely independent of the content. Organizations that understand having a depth of experience in how to get people to participate in knowledge sharing activities is more important than knowing the knowledge that they are actually supposed to be sharing.
Accounting is accounting is accounting. Yes, there might be some differences from industry to industry or sector, but in the end you are still trying to keep track of the financial resources of the organization, using generally accepted accounting principles.
Knowledge Management is no different. You are just trying to help facilitate the knowledge lifecycle from creation to sharing and management to disposal using a set of generally accepted knowledge management processes.
In both cases it’s important to understand the processes and principles, not the content.
Learning and Keeping an Open Mind
Back before Christmas, I tweeted about the necessity of keeping an open mind in order to learn, it was part of the #PKMChat, but it got picked up by several people who weren’t part of the chat, which is nice, because it means that people were reading my tweets even though they weren’t part of the chat that I was participating in.
It got me thinking about why I tweeted that, and how important it really is, to keep an open mind, and not pre-judge something or someone.
I was delivering a series of training sessions for a client a couple of years ago, and I said to them, “imagine if that’s not true.” I was trying to get them to think outside of the box, to imagine that whatever they had assumed was the answer wasn’t. What assumptions were they making, why did they think that something was true when it might not have been?
Some of them had a great deal of difficulty with this notion, that there wasn’t a right answer, that what they were sure was true wasn’t. No amount of challenges from me was going to change their minds.
It got me thinking, there are a lot of people like this in the world, I have been one myself in the past, and there are some days I probably still am this way, but I like to think that I am more open minded now. I have travelled more, talked to more people, had more life experiences, and learned that there are lots of different ways to approach the same challenge because I’ve seen it happen and experienced it personally.
How did this happen for me? Somewhere along the line, I ran out of “answers” and had to go looking, asking questions, recognizing assumptions that I was making, recognizing that things people had told me were true and necessary, were not. It was a hard realization to come to, but I’m better for it.
Keeping and open mind and questioning is key to learning, critical thought is key to learning: don’t just regurgitate what someone else has said. It’s hard and it takes a lot of work, but it’s worth it in the end.
Importance of a KM Strategy
Why do I need a knowledge management strategy? Why can’t I just implement some technology and be done with it? Why can’t I just implement Communities of Practice or Lessons Learned and be done with it?
I hear this sometimes from managers who want a quick fix, who are under a lot of pressure from time and resources (money and people).
The answer is, you can. I have worked with many organizations that have done just that, jumped in with both feet and “just done something”. I am usually there to fix it. Fix the technology because no one understood what it really needed to do to support knowledge work within the organization; fix the process because no one understands it and it’s not aligned with the rest of the activities in the organization and it’s created extra work for already over-worked staff.
Why do you need a strategy?
Would you jump in the car and set out on a journey of 5000km/3000miles without having some idea of where you were going and how you going to get there? Making sure that you had selected the right vehicle to get you there in time and a map to help direct you along the way?
A KM strategy does just that. It helps you figure out where you’re going, and the things you need to do along the way, the processes you need to support you and that need to be supported.
That’s not to say that you won’t make adjustments along the way, just like a friend of mine who drove from Toronto to Vancouver in September 2015, who ended up “detouring” through the United States, so that she could see some different sites, but she still knew where she was going and when she had to be there by—she made it with time to spare.
Isn’t that what you want from your KM strategy? To know where you’re going and how you want to get there, to meet the goals and objectives of the organization?
Why would you put a toaster over in the car for your trip, when you really needed a camp stove?
Why would you choose one technology because “everyone else is” when another technology is cheaper and better meets the needs of the organization because it requires less customization than the more popular software?
Isn’t it time you created (or updated) your KM strategy?
January 2016: The Story so Far, KM and Creativity
[Note: I originally wrote this article for the International Atomic Energy Agency’s Nuclear Knowledge Management wiki, which can be accessed here: https://wiki-nkm.iaea.org/wiki/index.php/The_IAEA_Wiki_on_Nuclear_Knowledge_Management]
Creativity and Knowledge Management
Introduction, definitions, background
Knowledge management and creativity would seem to be two completely different ideas and disciplines, but in fact they can and do enable and enrich each other and in the process of doing that enhance innovation.
Knowledge management is defined as: the process of capturing, developing, sharing, and effectively using organizational knowledge. It refers to a multi-disciplinary approach to achieving organizational objectives by making the best use of knowledge.
Creativity is defined as: the ability to transcend traditional ideas, rules, patterns, relationships, or the like, and to create meaningful new ideas, forms, methods, interpretations, etc.; originality, progressiveness, or imagination: the need for creativity in modern industry; creativity in the performing arts. Another definition says that creativity is the reorganization of experience into new configurations: a function of knowledge, imagination, and evaluation.
Innovation is defined as: a new idea, more effective device or process, it can be viewed as the application of better solutions that meet new requirements, unarticulated needs, or existing market needs. The term innovation can be defined as something original and more effective and, as a consequence, new, that “breaks into” the market or society.
According to “inGenius: A Crash Course on Creativity,” by Tina Seelig, creativity can be learned.
Nonaka discusses the idea of “ba” in his book, “The Knowledge Creating Company,” as well as other published articles; “ba” is the idea of making space for (knowledge) creation. This idea of space is through the use of physical and/or virtual space, and includes the idea of (emergent) relationships and mental/intellectual/emotional space (reflection, and just being).
Connection between creativity and knowledge management
Knowledge management is the set of tools that underlies any knowledge-based activity; everything is knowledge-based. The question is how to facilitate, enhance, and improve efficiency and effectiveness of any process/activity through the use of knowledge management activities.
Improved efficiency and effectiveness comes from finding new, creative, innovative solutions. How do we do this?
Two books can give us insights on solving this problem. The first is in the process of being written, the other was published in 2000. The book that is in the process of being written is by Ger Driesen and is about what we can learn about learning from Vincent Van Gogh; the second was written by Michael J. Gelb and is entitled, “How to Think Like Leonardo da Vinci: Seven Steps to Genius Every Day.”
From Van Gogh we learn:
- Think inside the box (apply scarcity/constraints)
- Understand your own story/motivation
- When you master a level change the rules
- Value solitude, not loneliness
- Circumstances: join them or beat them
From Leonard da Vinci we learn:
- Independent thinking/diversity
- Sharpen your senses (listen/mindfulness, appreciate beauty)
- Embrace uncertainty
- Balance logic and imagination
- Balance body and mind
- Make new connections
To do these things we need to have the space, or as Nonaka identified, the Ba for knowledge creation.
Using these activities as well as specific knowledge management activities to aid in innovation helps us to move between the organized knowledge and the unorganized knowledge that exists. The KM activities that aid in innovation are:
- Business driven action learning (learn through doing)
- Coaching and mentoring
- Communities of practice
- External assessment and benchmarking
- Knowledge capture from projects
- Knowledge exchange
- Knowledge harvesting from individuals
- Lessons learned
- Peer assists
- Project learning
- Organizational Learning, Training
Organized knowledge includes things that have been documented, in books, journals, repositories, libraries, databases, and slide decks, that we know/have access to. Whereas unorganized knowledge is knowledge that hasn’t been discovered yet either because the experiments haven’t been preformed or it resides in the heads of people we haven’t met yet.
What allows us to pass back and forth between organized and unorganized is the use of critical thinking. Critical thinking allows us to question what we know and to ask questions to discover new knowledge, but it also allows us to take the new knowledge and organize it into new or existing models. Critical thinking allows us to apply “the rules” but it also allows us to question and break “the rules” in order to make new discoveries and learn.
Additionally, we can use creativity and innovation to enhance knowledge management; we do this by applying critical thinking to our knowledge management activities. For example, instead of just looking at other similar projects that have been done within our organization or industry and learning from them, we can think critically about other industries that might have had a similar strategic issue and how they solved it. A nuclear power plant may learn how to resolve a training issue from the automotive industry or from an NGO who also struggled with just-in-time training delivery. Alternatively, what results have we discovered in participating in a Community of Practice, in a Peer Assist, or After Action Review how does this impact what we already thought we knew?
Critical thinking is the objective analysis and evaluation of an issue in order to form a judgment. It underlies all of knowledge management; it is what pushes us to learn. Asking “why” 5 times will help us get to the root of a problem or understanding our assumptions and asking, “what if that’s not true?” can also help use to see things differently, to look at things from a different perspective. Without the ability to think/reflect on and to question our experiences the whole foundation of knowledge management crumbles.
Critical thinking encourages us to keep an open mind and gather information and evidence before coming to a conclusion.
There are three main types of creative domains:
- Art (ah!) as in beauty
- Discovery (aha!) as in enlightenment
- Humor (haha!) as in joyful pleasure
Art as in beauty ties into one of the items that we can learn from Leonardo da Vinci, about sharpening your senses, which is really about paying attention, listening, and observing the world around you. Art (painting, sculpture, music, literature, and dance) in this case helps to think about and observe, to ask questions about what you are seeing. In the case where you get involved in the creation of art, it magnifies this effect and can have a more significant impact on the outcome.
Making time to be creative in day-to-day life opens up possibilities, it can help you look at things differently.
The figure below illustrates how all of these ideas fit together.
With the pace of change today it is imperative to be constantly improving and innovating in order to stay ahead of the competition and in the case of nuclear energy the competition isn’t just other nuclear energy producers, it is alternative energy generation methods. Creativity can help because it aids in looking at the problem/challenge differently and encourages using solutions that may have been developed in other organizations/industries.
- HBR To Get More Creative Become Less Productive, https://hbr.org/2015/11/to-get-more-creative-become-less-productive
- Concept of Ba, https://www.cyberartsweb.org/cpace/ht/thonglipfei/ba_concept.html
- Definition of Knowledge Management, https://en.wikipedia.org/wiki/Knowledge_management#cite_note-2UNC-2, accessed on Dec 4, 2015 at 4;07pm CET.
- Definition of Creativity, https://dictionary.reference.com/browse/creativity, accessed on Dec 4, 2015 at 3:55pm CET.
- Definition of Innovation, https://en.wikipedia.org/wiki/Innovation, accessed on Dec 4, 2015 at 4:12pm.
- Genius: A Crash Course on Creativity by Tina Seelig, https://www.harpercollins.com/books/9780062020703, accessed December 4, 2015 at 4:25pm.
- Vincent van Gogh and Learning, https://www.learningsolutionsmag.com/articles/1560/emea-reporter-vincent-van-goghpainterand-learning-coach
- How to Think Like Leonardo da Vinci by Michael Gelb, https://michaelgelb.com/programs/how-to-think-like-leonardo-da-vinci/
- Critical Thinking on Wikipedia, https://en.wikipedia.org/wiki/Critical_thinking
- Developing Critical Thinking Through the Arts, https://www.visionsonlearningdifferences.com/main3.html
- Engaged Knowledge Management, https://www.palgrave.com/page/detail/engaged-knowledge-management-kevin-c-desouza/?isb=9781403945105
- Blog posts about Creativity and KM, https://missingpuzzlepiececonsulting.ca/category/creativity
- Creativity = Competitive Advantage, https://www.psychologytoday.com/blog/working-creativity/201109/creativity-competitive-advantage-0
- Creativity is the Next Competitive Advantage, https://enterprisearchitects.com/creativity-is-the-next-competitive-advantage/
- Swarm Creativity: Competitive Advantage through Collaborative Innovation Networks, https://www.oxfordscholarship.com/view/10.1093/acprof:oso/9780195304121.001.0001/acprof-9780195304121
- Collaborative Innovation Network on Wikipedia, https://en.wikipedia.org/wiki/Collaborative_innovation_network